Programs

Programs are the main category used in Belt Tracker and will be the first thing you need to setup. Programs should be divided up to match your actual martial arts programs. For example, if your facility has a Tiny Tigers program, an Adult program, and a Black Belt program, you should have one program set up for each in Belt Tracker.

To setup a program:

1. Navigate to Belt Tracker from the My Apps page
2. Select the Add Program button from the top.
3. Enter a Name and a Description for the program, then select the Attendance Type.
   
   • Attendance Type: This is how attendance will be tracked for the program.
     • Online Check-in: Student attendance will be tracked based on general attendance through Online Check-in
     • Scheduler Check-in: Student attendance will be tracked based on event check-ins in My Scheduler
4. Once the information has been added, click Save.

Once you have created your program, select it to begin adding to it.

Levels and Ranks

The first thing you will need to do once you have a new program created is to create Experience Levels and Ranks. You should set up your Experience Levels in order to logically organize your ranks. Ranks should be the actual belts that your members will be acquiring.

To add a new experience level:

1. Select the program from the Programs page
2. From the Menu, select Levels/Ranks under the Administration section. This will open the Levels/Ranks window. From here, select the + Add Experience Level option to add a new level
   
   

Give your experience level a name, then click the Save icon to create the level.

Once you have an experience level created, select it to edit the level and to add new ranks.

1. Select the experience level, then select + Add Rank Level.

Each rank comes with 4 different settings:

• Name: This is simply the name of the rank
• Test Fee: The cost to take the test for this rank to advance
• Days to Test: The number of days that must pass before members are ready to test
• Classes to Test: The number of class check-ins before members are ready to test

You can utilize Days to Test, Classes to Test, or both. Filling both fields means that both requirements must be met before members are marked as ready for the test.

2. Once you have the details of your rank filled in, click the Save icon to save the rank

Levels and ranks can be edited at any time by selecting them.